Client Case · Technical staffing 5 min read · Updated July 2026

How do you keep a candidate database up to date without unnecessary manual work?

Dosign specializes in connecting technical professionals with clients. A reliable candidate database plays an important role in this. However, as a database grows, it becomes increasingly difficult to keep information up to date manually. Therefore, Dosign was looking for a way to further automate processes and improve data quality.

Lucas Meijer Co-founder at Spadework

CLIENT CASE

A database that recruiters can rely on

An up-to-date database makes the difference between searching and finding.

In brief

Manually updating candidate data was becoming increasingly time-consuming.
The collaboration started with automating the processing of CVs.
Positive experiences with this solution formed the basis for further collaboration.
Recruiters now have access to up-to-date candidate data more quickly.
More time is spent on recruitment activities and less on administrative tasks.

A database that recruiters can rely on

An up-to-date database makes the difference between searching and finding. Recruiters need reliable information so they can identify and approach the right candidates faster. Manually checking and updating large volumes of profiles proved to be increasingly impractical for this.

By using Spadework's solutions, Dosign was able to largely automate the management of candidate data. As a result, recruiters have access to up-to-date information more often and can work more efficiently.

From manual work to smart automation

Within many recruitment organizations, maintaining a candidate pool is an ongoing challenge. Information changes, roles develop, and careers do not stand still. Checking all this information takes a lot of time when done manually.

At Dosign, this created the need for a scalable solution to support recruiters in keeping candidate profiles up to date. The goal was simple: spend less time on administrative tasks and more time on candidates and clients.

About the collaboration

The collaboration between Dosign and Spadework began with a solution for processing CVs. By automating this process, recruiters were able to receive documents that met the desired formatting and quality standards much faster.

The positive experiences with this first solution led to other possibilities being explored as well. Important factors were the practical support, short communication lines, and the ability to align the software with Dosign's way of working.

"The first results immediately showed how much value automation can add to the recruitment process."

Joram Sikkema, Dosign

Up-to-date information at your fingertips

With the deployment of the Up-to-databaser, candidate profiles are automatically enriched and updated. This gives recruiters access to more relevant information within their existing systems.

In addition, information is recorded more consistently, making searching less dependent on historical input or differences in working methods between colleagues. This ensures a more reliable basis for finding suitable candidates for vacancies.

Spadework tailored the solution to align with Dosign's specific needs and processes. Where necessary, additional requirements can be incorporated to further optimize the solution.

"What we appreciate is the willingness to think along with us and tailor solutions to our practical needs."

Joram Sikkema, Dosign

Daily practice

For recruiters, this primarily means that relevant candidate information is available faster. This allows them to focus on activities that directly contribute to successful placements, such as speaking with candidates, advising clients, and making the right matches.

An up-to-date database forms an important foundation for this. Not only for today, but also for future developments within recruitment and AI-assisted search technology.

The results

The collaboration has led to a more efficient process for processing and managing candidate data. Automation has reduced the administrative burden and given recruiters faster access to up-to-date information.

This not only saves time but also increases confidence in the available data. As a result, recruiters can work more effectively with the candidates who are already known within the organization.

"Good data is the basis of successful recruitment. The more reliable the information, the better you can find the right candidate."

Joram Sikkema, Dosign

Looking ahead

Dosign and Spadework continue to look for opportunities to further improve processes. The main focus here is on further strengthening data quality, efficiency, and ease of use.

By using technology smartly, more room is created for what recruitment is ultimately all about: connecting the right professionals with the right organizations.

Frequently Asked Questions

The Up-to-databaser automatically keeps an agency's candidate database up to date and enriched. Candidate profiles are updated within the existing system, tailored to the agency's own setup and workflow.

Information is constantly changing: roles develop and careers do not stand still. Manually checking large volumes of profiles takes a lot of time and is impossible to keep up with as a database grows.

With automating the processing of CVs. This allowed recruiters to receive documents in the desired format much faster. The positive experiences formed the basis for also deploying the Up-to-databaser.

Yes. Spadework tailored the solution to Dosign's specific needs and processes. Where necessary, additional requirements are incorporated to further optimize the solution.

For Dosign, practical support, short communication lines, and the ability to align the software with their own way of working were the most important factors.

A more efficient process for processing and managing candidate data, reduced administrative burden, and greater confidence in the available data. Recruiters work more effectively with candidates already known within the organization.

Lucas Meijer

Co-founder at Spadework. Builds opportunity intelligence and data quality for staffing agencies.

How do you keep a candidate database up to date without unnecessary manual work?

A database that recruiters can rely on

In brief

A database that recruiters can rely on

From manual work to smart automation

About the collaboration

Up-to-date information at your fingertips

Daily practice

The results

Looking ahead

Curious about what is in your database?

Frequently Asked Questions

Lucas Meijer