Hired, but not through you
You put a candidate forward and then it goes quiet. Months later the candidate turns out to work there. The Backdoor Hire Notifier flags it the moment that becomes visible.
You have the right. Not the view.
A backdoor hire rarely happens in one go. It happens over time, and that gap is exactly where nobody is looking anymore.
You put someone forward
A candidate from your own records interviews at one of your clients. The introduction is on file.
It goes quiet
No placement, no rejection. The record stays open and slides down the list.
Hired anyway
The candidate's public profile shows a new employer: the exact company you made the introduction to.
The window runs
From his first working day the window in your own terms is ticking. Nobody is looking at that record, so nobody sees the clock run.
Almost every set of terms has an introduction clause with a window. So you usually do have a right to that fee. You can only claim what you notice, though.
From your own introduction to a heads-up in your feed
This agent looks at the combination. It only speaks up when your introduction, the new employer and a missing placement line up.
When it triggers: for all candidates, when a social media profile shows a new current job or work experience.
Check the proposal history: use Proposals and later placements to retrieve which companies you proposed this candidate to, and when. Compare those with the candidate's placements and start dates.
Match the evidence: notify only when the new employer matches one of the companies from the proposals.
Action: when a match is found, create one post in your feed with Possible backdoor hire. State the verified proposal and hiring facts. Do not present it as a confirmed violation.
This is the configuration as it stands in Spadework. Same structure as every other agent.
Candidate changes jobs
Public profile. A new employer appears. That is all the agent needs to start looking.
Submissions pulled up
From your own ATS. Who you put this candidate forward to, when, and which placements are on file.
Side by side
Three things together. Your submission, the same employer, no placement. Then the signal stands.
One post in your feed
Date and file included. Your submission, the new employer and what is missing, in one post.
There may be a good explanation. The post only says something is missing in your records.
The fee is still yours
Or the placement did happen and was simply never recorded. Both are worth knowing within a few weeks rather than never.
You still send the invoice
You have the introduction on file and you are in time. That is a different conversation than the one you have a year later.
Or you fix your records
If there was a placement after all, your file adds up again and the revenue counts where it belongs.
And you learn which clients do this more often
Once is a misunderstanding. Three times with the same client is a topic for your next contract review.
Curious what is sitting in your own records?
In the second conversation we run this agent on your own data. You will not see an example, you will see your own candidates.
You do not have to connect anything to have the conversation.
Every agent is in every plan. You do not pick agents and you do not pay per agent. You pay for the number of profiles and organisations you follow. See pricing
Frequently asked questions.
What an agent costs, what you can build yourself, and whether GDPR allows it. Short answers, no small print.
Yes. You don't pick and you don't pay per agent. You turn on what you need.
Yes, both. Every agent is the same sentence: for whom, when, and then what. You adjust those parts, or put a new agent next to them. No programming needed.
Yes. Spadework works within your own database, on people who are there with consent, and it is built and hosted in the EU. Nobody outside your own network enters the system. Nothing is pooled either. One agency's data never ends up with another.
No. Spadework has formal partnerships with OTYS, Carerix, Byner and Mysolution, and also integrates with Bullhorn, Salesforce, Tigris, Yellow Yard and RecruitNow. If yours is not on the list, we look at it with you and get the integration built. Without an ATS you upload your contacts and receive your opportunities by email.
Question not listed? Just ask, we usually reply within a day.
Get in touchDiscover our other agents
Each agent watches something else in your own records and only speaks up when something moves.
Backdoor Hire Notifier
Spots a possible direct hire after your introduction, with no placement in your ATS.
This pageLatent Candidate Detector
Spots a profile change that may be a sign someone is ready for a next step.
See the agentContact Lead Detector
Spots when a contact moves to a new company, team or role.
See the agentCandidate Updater
Keeps candidate data current: work history, education, certificates, discipline, industry, you name it.
See the agentContact Updater
Keeps role and contact details of contacts current.
See the agentVacancy Collector
Pulls new vacancies from your clients neatly into your system.
See the agentVacancy Transformer
Creates a vacancy in your own house style.
Daily Briefer
Sends a morning mail every working day with what the agents saw.
See the agentEvery agent is included in every plan. You don't pick and you don't pay per agent. Turn on what you need.
See all agents